The NJ Spill Compensation Fund Claims Program (Spill Fund) Invoice Process

To ensure timely review and processing of Spill Fund claim related invoices, vendors should ensure their Spill Fund billing documents are complete and accurate.

Please be sure to read the following before billing the Environmental Claims Administration (ECA) for Spill Fund claims.

• New vendors must register with NJSTART.
  • Companies looking to do business with the state need to register with NJSTART. All vendors are required to be registered with NJSTART in order to be paid by the state.
• Existing vendors should routinely log on to NJSTART to ensure their NJSTART profile is up to date.
• Spill Fund only pays for Point of Entry Treatment (POET) system services and water testing that are completed in accordance with the POET system specifications.
• Spill Fund only pays for raw (untreated) water testing done once every 12 months.
• Spill Fund only pays for treated water testing done every 6 months.
• Prices should reflect costs that have been approved by ECA. As custodians of the Spill Fund, ECA ensures that prices charged by vendors for Spill Fund services and water sampling have been approved by ECA.
• Before vendors email their billing documents, vendors should name each PDF file accordingly: “Vendor Name (abbreviated) claim number invoice number.” For example, the PDF file name should read “NJDEP 00-0000-0000 1234567.” Please do not use underscores in the file name. If a file is submitted with an underscore, the file will be rejected and returned to the vendor for correction.
• There should be one PDF file for each claim. Please combine all relevant billing documents into one file for each claim. The file should include the completed and signed payment voucher, vendor invoice, and supporting documents such as water testing reports in this order.
• The completed and signed payment vouchers should contain all important information including, but not limited to, the vendor ID number, payee name and address, payee signature, Spill Fund claim number, vendor invoice number, and Spill Fund claimant name and address. These items should be included in all the appropriate sections of the payment voucher. The amounts on the payment vouchers should be the same as the amounts on the vendor invoices.
• If any documentation is missing or incorrect in the vendor’s billing submission, the submission will be rejected, and this may result in delayed payment.
• Vendors should email all their correct billing documents to the DEP SRP Spill Fund Invoices email at srpspillfundinvoices@njdepwptest.net.

ECA Contact Information

General Questions: 609-984-2076
Fax: 609-633-2360
Email: srp_spillfund_gq@njdepwptest.net
Mailing Address: ECA/Spill Fund
Mail Code: 401-06J PO Box 420
Trenton, NJ 08625-0420